Creating the Perfect Wedding: Tips for Your Wedding Band

A wedding band performing at a venue.

Article At A Glance

  • Create a plan for your wedding band so they can remember your event's important details.
  • Communicate clearly with the band to ensure they know your music preferences.
  • Personalize your playlist and create the perfect floor plan to make your wedding unforgettable.

Musical choices can make an event even more memorable and emotional, which can be beautiful or off-putting. One of the last things you would want on your special day is for the songs to stifle the atmosphere

Choosing high-quality bands for events puts you several steps ahead of a potential wedding catastrophe. However, you must do more than choose the best wedding band to make your wedding day memorable. Here’s what you can do to prepare the music for the big day.

How To Prepare Your Wedding Band?

Live wedding reception music can entertain guests with fantastic, natural sound, making party bands and trios for hire a popular choice. A well-chosen DJ can make their mixes the life of the party. However, while organizing your wedding entertainment, you have to help the musicians help you.

Crafting an Itinerary and Wedding Timeline

Your wedding band needs to know what’s happening during the event. A wedding itinerary and timeline can help them recognize the background details all assistants need to know. 

Moreover, if you hire a live band, they should know when to start packing and moving their equipment. Instruments take time to set up and ensure their function between each musical session. Even DJs working with technology instead of brass and woodwinds need set-up time.


For example, here’s what your musicians may need to know to set up for cocktail hour music:

  • The location for cocktail hour
  • The time cocktail hour should start
  • The distance from the last location to the new one

Detailing this information helps the band keep track of what they need to do. The list can also help you and everyone else stay on track and ease tension during the wedding festivities.

Clear and Concise Communication

Party bands for hire learn how to adapt to various venues and the desires of their contractors to make the event a success. They can only do their best if you communicate with their team thoroughly and in a straightforward but polite manner.


Their band lead should always have someone to contact if they have any questions during the planning phase and ceremony. Use open communication to ensure they know what music, dress code, and volume you want so you know if they can meet your expectations. Open communication can also keep them updated in case of sudden wedding mishaps, so you have one less problem to manage.


Also, since some planners forget to address this, be clear with your wedding band whether you’re providing food. The musicians will need refreshments as much as anyone else at the event. Discuss eating accommodations beforehand so they can prepare their food or look forward to the catering!

Melodies of Love: Personalizing Your Song Playlist

Musicians often have a pre-set list of songs they know how to play and will prepare for the event. Still, you may have an “absolute must” first dance song or songs you don’t want to hear.


Whether you go for DJs or bands and trios for hire, providing your playlist can be key to a happy wedding day. Clarify the songs with your chosen band and ensure they know when to play them. Here, a wedding timeline can be of great value, allowing you to work with the musicians and outline the playlist.


DJs may need to adjust which songs they prepared for your wedding so they don’t play popular melodies you don’t want to hear. Bands for events must rehearse their desired songs to ensure they know how to play their favorite music. Most musicians will put in their best effort for you to have the best day possible, so working with them on the music list helps everyone.

Create Your Perfect Floor Plan

Where do you want your chairs to sit, the tables to line up, and your dance floor to shine? These questions may seem more important to other aspects of the wedding, but they also help the musicians.


While creating your floor plan, don’t forget to set up a space for your musical entertainment. 


You wouldn’t want to enter a room with excessively loud wedding ceremony music because the team’s set-up is too close to a door. Preplanning can also help you avoid quiet spots where guests can barely hear the songs. We suggest speaking with the group before deciding on a specific area since they can test how well their music travels in a room.

Looking for the Best Wedding Bands in Chicago?

312 Entertainment takes pride in our connections with the best musicians in the U.S., providing entertainment for weddings and events. We get you in contact with top-rated, professional party bands for hire so you can find the perfect wedding band. Call (630) 330-1079 to schedule a free consultation and plan live music for your big day today!


About The Author

Akib Khanani

aka DJ Akib founded 312 Entertainment 7 years ago. Akib is a well established DJ that does Weddings, Social Events, and Nightclubs around the U.S. He has been featured on TLC’s “4 Weddings,” MTV, VH1, and WGN News. He performs yearly at the Kentucky Derby, PCB Spring Break, & Fashion week in NY and Chicago.

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